AI operating system for service businesses. Stop the leak. Build the system.
You don't have a marketing problem — you have a leak. Calls go to voicemail, leads wait hours, tools don't talk. We build the operating system underneath your business so every dollar you spend actually converts. In order: See, React, Grow — and we never stop tuning it.
What's broken? Start there.
Not sure which piece you need first? Find the line that sounds like your week — it points to where to begin.
One system. Built in order.
Most agencies skip straight to ads — then leads land in a broken system. We build the foundation first: see everything, react instantly, then grow. And we never stop tuning it.
See — You can’t fix what you can’t see.
We wire every tool you already run — phone, CRM, calendar, invoicing, reviews — into one hub, so every call, lead, and dollar lands in one place. You wake up to a Daily Pulse, not a guessing game.
AI Orchestration & Custom Integrations
Get back the hours your team spends moving data between apps.
Copying data between ChatGPT and your CRM is busywork that recovers nothing. We hardwire AI directly into the software you already run — Close, AppFolio, GoHighLevel, your stack — so it pulls live reports, updates records, and acts on your real numbers without anyone touching a keyboard. The manual work that eats your week just stops.
What's included
- Secure AI Bridges: Hardwire Claude directly into Close CRM, AppFolio, GoHighLevel, or your custom tech stack.
- Automated Data Analysis: Connect Google Analytics and Ads directly to your AI for instant performance breakdowns.
- Cross-Platform Workflows: Make siloed software platforms finally talk to each other.
- Custom AI Actions: Train the model to not just read your data, but actually draft responses, update statuses, and trigger automations.
Proof points
- Wired Claude directly into live CRM and operations software (Close, AppFolio, GoHighLevel) to run real workflows daily — not test data.
- Replaced manual data entry by engineering AI to query live databases and generate instant intelligence reports.
- Successfully orchestrated multi-tool environments so AI can cross-reference CRM leads with active marketing spend.
Ideal for
- Operators tired of manually copying and pasting data between ChatGPT and their CRM.
- Businesses with fragmented data living in three different software platforms.
- Anyone who wants their AI to stop guessing and start reading their actual, real-time business metrics.
React — Speed is the whole game.
Once you can see everything, we automate the response that wins the job — an AI phone agent answering 24/7, instant missed-call text-backs, and follow-up that fires in seconds, not hours.
AI Phone Receptionist
Every call answered. Every lead captured. Every job booked. Runs while you work.
A real AI receptionist — not a phone tree, not a voicemail upgrade — that picks up every inbound call, qualifies the caller, checks your live calendar, and books the appointment before the call ends. Wired directly into your CRM and follow-up system. Running 24/7. We built and stress-tested this in a live, high-call-volume business before offering it to anyone else.
What's included
- Answers in under 2 seconds, 24/7 — nights, weekends, lunch breaks included
- Creates a contact record in your CRM mid-call with name, number, and call intent
- Checks your live calendar and books real appointments — not "we'll confirm via email"
- Sends a confirmation text to the caller before the call ends
- Handles objections, qualifies leads, and explains your services in plain language
Proof points
- Built and running live in a real business taking real bookings — not a demo environment
- Running live on Xovion Labs right now — call +1 (605) 600-8164 to experience it yourself
Ideal for
- Service businesses and home services trades where a missed call is a missed job
- Real estate and property management operations handling after-hours inbound
- Any appointment-based business where staff spend hours a day on scheduling and follow-up
CRM Architecture & Automation
Stop losing deals you already paid to win.
Leads don't slip away because your team is lazy — they slip away because the CRM is a dumping ground nobody can act on. We rebuild it into a system that surfaces the deals about to go cold, tells your team exactly who to call today, and follows up on its own when they don't. The leads you already paid for stop falling through the cracks.
What's included
- Precision Pipeline Design: Granular stages so leads never sit in a generic 'Follow Up' bucket.
- Smart View Triage: Dashboards that show your team exactly what needs attention today.
- Intent-Driven Automation: Workflows that automatically nurture cold leads and route hot responses instantly.
- AI Intelligence Briefs: Automated weekly reports summarizing pipeline health, stalled deals, and revenue projections.
- Full-Stack Integration: Wiring your website and lead sources directly into the CRM.
Proof points
- Built a 22-stage acquisition pipeline that categorizes lead intent with zero manual data entry.
- Engineered a custom AI dashboard that reads the CRM database and flags neglected deals every Monday morning.
- Replaced manual follow-ups with automated, intent-based sequences for real estate and service businesses.
Ideal for
- Operators tired of seeing expensive leads fall through the cracks.
- Sales teams wasting hours digging through messy pipelines to figure out who to call.
- Businesses that need their CRM to actively drive action, not just store data.
Grow — Now pour fuel on a system that holds.
With a foundation that catches every lead, we turn on the growth engine — ads, local SEO, Google Business Profile, reviews, and a site that converts — all measured on booked revenue, not clicks.
Marketing & Demand Generation
Turn on the growth engine — but only after the system can catch every lead.
Once your front door captures every call and lead, we drive more people to it. Google Ads and Local Services Ads, Google Business Profile and review generation, local SEO, and short-form content — all optimized on booked revenue, not vanity clicks, because the system underneath shows us exactly what converts.
What's included
- Google Ads & Local Services Ads: Search and call-only campaigns optimized on booked jobs, not clicks.
- Google Business Profile: Listing optimization, posts, photos, and automated review generation that climbs your local ranking.
- Local SEO: Service and location pages built for the searches your customers actually make.
- Short-Form Content: Before/afters, customer spotlights, and local video built from your real jobs.
- Revenue-Based Optimization: We tune spend against closed revenue, because the visibility layer shows us what actually converts.
Proof points
- We only turn on ads after the system can catch and convert every lead — no pouring spend into a leaky bucket.
- Every campaign is measured on booked revenue and cost-per-acquisition, not impressions or clicks.
- Built on the same growth engine we run in production, not a templated playbook.
Ideal for
- Operators whose lead capture is finally solid and who now need more people calling.
- Businesses tired of agencies that report on clicks while revenue stays flat.
- Local service businesses that need ranking, reviews, and ads working together — not in silos.
AI-Powered Website Builds
A website that books jobs — not one that just sits there looking nice.
Most business websites are digital brochures that leak leads. Yours should put every inquiry straight into your pipeline the second it comes in. We build fast, custom sites wired directly into your CRM, so a form fill becomes a live lead your team can act on — not an email someone forgets to check. Built with AI, refined by hand, deployed fast.
What's included
- Full-stack site builds using Claude Code + manual refinement
- Astro, Next.js, or custom HTML/CSS/JS depending on your needs
- Custom API wiring: Connect forms directly to Close CRM, GoHighLevel, AppFolio, or whatever management system you use.
- Headless CMS integration so your team can update content without touching code.
- Deployed to Vercel or Cloudflare Pages with CI/CD from GitHub
Proof points
- Built production business sites from scratch with Claude Code — wired straight into the CRM, not static brochures
- This site (xovionlabs.com) is itself a proof of concept
- Sub-second load times, 90+ Lighthouse scores across the board
Ideal for
- Small businesses that need a real website, not a Wix template
- Operators who want something custom without the agency price tag
- Businesses whose current website is a disconnected digital brochure that doesn't actively talk to their sales pipeline.
Optimize — We don’t hand you the keys and disappear.
Every week we review AI calls, tune prompts, and watch your integrations before they break. Every month you get a report on hard ROI — calls answered, jobs booked, cost per acquisition — and we expand the system as you grow.
Already have systems running?
If you have automation in place and just need someone to actively tune it — we can assess what you have and work from there. You don't have to start from phase one.
Monthly Report
Month 3 · May 2026
Calls answered
100%
↑ was 61% in M1
Avg response
< 8s
↓ was 4.5 hrs in M1
Jobs booked by AI
34
↑ 12 in M1
Cost per acq.
$38
↓ was $94 in M1
Revenue attributed to system
$41,200
vs Month 1
+$18,400
Tuned this month
AI now handles financing questions — was routing to voicemail. Fixed before any complaint.
The system gets smarter every week.
Most agencies hand you the keys and disappear. We stay in the system — reviewing calls, tuning prompts, catching edge cases before they cost you jobs, and sending you a real ROI report every month.
This week's ops log
Week of May 26Every conversation from the past week, checked for edge cases and drop-offs.
AI was stalling on price questions. Rewritten — now qualifies and books.
Callers asking about financing hit a dead end. Rerouted before anyone complained.
Open rates, reply rates, and unsubscribes reviewed. One sequence paused and rebuilt.
Calls answered, jobs booked, cost per acquisition — delivered to your inbox.
What 3 months of tuning looks like
Month 1
Month 3
Calls answered
61%
Avg response time
4.5 hrs
AI-booked jobs / mo
12
Cost per acquisition
$94
The system doesn't plateau.
Every weekly review finds something to tighten. Month 6 looks nothing like Month 1.
What's the leak worth to you?
You've seen the system. Now see the number. Two minutes — no email required to get your estimate.
Question 1 of 4
How much time do you spend each week manually following up with leads or customers?
Two ways to start.
Find out exactly what you're losing — or hear the system answer a call right now.